JOB TITLE: Outreach and Development Coordinator
HOW TO APPLY: Please read the complete job description and email your cover letter and resume as PDF attachments to email@example.com. Your email must have the subject “Applicant for Outreach and Development Coordinator.” In your letter, please address what drew you to this posting, why you think Birthingway is a good fit for you, and how this position fits with your career goals.
Applications must be submitted no later than 11:00pm on Monday, September 7th.
INSTITUTION: Birthingway College of Midwifery, a 501(c)(3) non-profit private college
HOURS: 25 hours per week
SALARY: $17 – $25 per hour, DOE
BENEFITS: Health Insurance, Tuition Waiver, Paid Time Off
LOCATION: Outer SE Portland
Qualifications & Job Requirements
- Bachelor’s degree preferred
- Experience with design layout and design computer programs
- Background in outreach, marketing/advertising, and grant writing
- Experience with WordPress
- Experience using social media
- Experience with event planning
- Able to communicate fluently in the English language
- Able to alphabetize files and documents
- Able to use computer systems, including basic knowledge of internet and office software
- Able to write in a clear, organized manner, with accurate conventions and appropriate layout
- Able to create excellent organizational systems
- Able to work effectively on complex projects with numerous interruptions
- Able to prioritize tasks and see projects through from beginning to end
- Able to work both autonomously and with direct supervision
- Able to acknowledge evaluation and respond appropriately
- Able to analyze and synthesize information, solve problems, and reach a decision in a timely manner
- Able to function effectively under stress, to adapt to changing environments and situations, to display flexibility, and to function in the face of uncertainty.
- Able to interact with students, faculty, fellow staff, and the public with sensitivity, clarity, and efficiency
- Able to communicate clearly and extensively in writing, by telephone, by e-mail, and in person. Communication skills are very important, as you will be working with and in the greater community on many different levels
- Willing and able to work in a multivocal setting
- Willing and able to learn and utilize Non-Violent Communication (NVC)
- Willing and able to learn and communicate the Biodynamic Model of care
- Able to ask and learn
Based on the U.S. Department of Labor’s classification of Physical Demands, this position is primarily a sedentary one. Computer use is required and job holder must be able to type accurately and see the computer screen. Additionally, phone and in-person communication occurs daily and both speaking and hearing ability are necessary. Certain obligations for the OC do require light work as described by the US Dept. of Labor- such as lifting boxes of marketing materials and tables for events (“exerting up to 20 lbs. of force occasionally, or up to 10 lbs. of force frequently”). Job holder must also be able to access travel arrangements to attend events.
Job holder will not be exposed to extreme environmental conditions. The demands of this job are primarily intellectual and interpersonal.
- Work 25 hours per week with expectations of work in the office, as well as attending outreach events. This may include attending fairs, events, workshops, meetings, and various community events on week days, and occasional weekends and evenings.
- Oversee fundraising/donor data base development.
- Coordinate fundraising activities.
- Assist with student recruitment events.
- Create and update printed outreach and development materials.
- Maintain and update an Outreach and Development Plan that incorporates goals from the overall College Strategic Plan.
- Create annual budget for outreach and development, including college-wide events.
- Develop new outreach and development strategies, including outreach events, fundraisers, new merchandise, ideas for the website, and ways to connect with resources to broaden awareness of what our graduates do and what Birthingway’s programs are all about.
- Maintain an events spreadsheet, with goals and intentions, dates, costs, attendance, staffing requirements, etc.
- Maintain a working familiarity with all programs offered at Birthingway.
- Coordinate the volunteer program, including recruitment, orientation, scheduling, and utilization.
- Update Birthingway College social media frequently, including Facebook, Twitter, Instragram, etc.
- Coordinate with Birthingway Breastfeeding Center Staff re: social media outreach
- Coordinate, develop, create, and manage Birthingways, the College’s quarterly newsletter. Collect submissions and develop stories for publication.
- Oversee the E-Newsletter, emailed three times a year (between newsletter publications).
- Work with Program Coordinators to organize program-specific recruitment events, including monthly tours and the “So You Want to Be” events.
- Take pictures and document events at Birthingway for possible outreach use.
- Create system for utilizing photos and videos, including photo releases and permission verification.
- Oversee Birthingway’s merchandise. This includes getting quotes, updating designs, selecting items, communicating with companies regarding merchandise, communicating with community about placing orders, and executing/filling those orders. Items that have been ordered in the past include: t-shirts, bumper stickers, totes, mugs, and cards.
- Update fliers, brochures, and other printed materials. Track printed material inventory.
- Organize, design and place ads in various publications.
- Spearhead the Plant Sale annual fundraising event. Responsible for all activities associated with this event, including coordinating with the Board of Directors.
- Present Outreach and Development Plan to the Board of Directors at March Board Meeting
- Event tabling: attend events or organize Birthingway volunteers to attend.
- Check in with the President regularly.
- Provide feedback to President on policies and procedures, budget needs, etc.
- Attend and take on roles in staff meetings and other meetings as needed or requested.
- Participate in the creation, review, and updating of policy and procedure using the multivocal process.
- Create and update job manual regularly.
- Write monthly reports of accomplishments for circulation among staff.
- Participate in trainings on NVC, professional development opportunities, and other topics as assigned.
- Read routed documents in a timely manner.
- Other duties as assigned by College President.
Birthingway does not discriminate on the basis of sex, gender identity, race, color, marital status, ethnic origin, religion, age, sexual orientation, disability, or socioeconomic status in employment decisions, admissions or other college activities.